It actually helps a company in many ways. These are some of the ways through which we can turn the HR department to paperless working. Thus payroll management can go paperless. There will be a password to access the pay statement which is sent in the form of encrypted emails. These pay statements are transferred through secured channels which can only be accessed by the employee. This too can be changed by the use of online pay statements. But still, the pay statements are provided in offline paper mode. The traditional paycheck method has given way to direct deposits in the majority of the companies. Also, other documents associated with the employee like contract letter, payslips etc. This can be changed into the online format where the employee will find all the details in an online form and after filling it can be saved and used by the company. The new employees hired to a firm or company will be required to fill so many company related documents. can eliminate the use of paper and increase the efficiency of the overall recruitment process. Also making use of emails, text messages, digital resumes etc. smart recruitment without paper usage can be done. With techniques such as e-signatures, electronic documents etc. The recruitment process can be carried out digitally. The recruitment process is another area where a lot of paper works are happening. Also, the security provided by cloud storage is on the higher side, since only authorized persons can access the files which are not the case if we use regular paper document storage. The cloud storage can provide efficient storage facilities for files along with easy accessibility. The cloud storage systems which are available now can be an effective alternative. Same is the case of storing various documents associated with the company. Keeping this file and taking it out each time for various purposes is not an easy task. The normal method a company adapts to store an employee file is the offline method which uses paper. Also creating documents digitally reduce the risk of physical damage, losing etc. Since PDF’s are mobile friendly the document storage become easier. When these documents are switched to PDF formats it creates better accessibility and easy usage. Most of the documents related with an office are handled via papers. Various forms like evaluation forms, feedback forms, application forms, time-off forms, reimbursement forms, and agreement forms can be digitized for easy working. This fashion can be changed by introducing digital forms which can save a lot of money and also eliminate the inconvenience of paperwork. Paper forms are an integral part of every company. Introducing digital forms instead of paper forms HR can also provide some kind of appreciation in form of prizes to employees with low print rates, low paper usage etc. Employees can use digital formats for office related activities and works. Here the HR can encourage the employees to go paperless and go digital instead. This is not a physical technique, instead, this is a psychological technique. Now when e-signatures are used all these problems can be solved along with added advantages such as time and money saving along with more security. When physical signatures are used there will also be inconveniences of scanning it, printing it etc. Also when physical signatures are used, the paper is a must and so paperwork comes to play. Physical signatures are always risky when it comes to a business firm since the originality can fluctuate from time to time. Now let’s see the smart ways through which we can switch from paper usage. Activities like filing cabinets, using of printers, printer inks, office space allocation for paper works and maintenance come along with paper works. Paper usage can be budget killers, it is not because paper sheets cost a fortune, it is because of the related activities along with papers which can destabilize the budget. In this blog, we will see how the HR department can step up to the paperless mode and thus improve its efficiency. This is why HR department should go paperless. So switching on to something more productive and economical is always a wise decision. Moreover, these methods are always error-prone. Paper works are always tiring, time consuming and non-economic. Most of the HR activities happening are through offline modes and so will require a lot of paperwork. The HR department has to go through a lot of activities for its functioning. In a company or organization, the role of HR department is trivial.
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